Council committees

The Council’s committee structure was adopted at the meeting of Council on 31 October 2019.

Below is the list containing details of each committee:

Chief Executive Review Committee

Membership

Chairperson

Her Worship the Mayor Sheryl Mai

Members

Councillors Gavin Benney, Shelley Deeming, Greg Innes, Greg Martin

Meetings

Quarterly

Quorum

3

Purpose

To oversee the chief executive’s performance and to recommend to council the terms and conditions of the chief executive’s employment and annual remuneration.

Key responsibilities include

  • Agree with the chief executive the annual performance objectives.
  • Conduct the performance review required in the employment agreement between the council and chief executive.
  • Undertake the annual remuneration review and recommend to council any decisions regarding remuneration.
  • Represent the council in regard to any issues which may arise in respect to the chief executive’s job description, agreement, performance objectives or other similar matters.
  • Oversee any recruitment and selection process for a chief executive and make a recommendation on the appointment to council.

Delegations

(i) All powers necessary to perform the committee’s responsibilities, including:

  • establishment of working parties or steering groups.

Civic Honours Selection Committee

Membership

Chairperson

Councillor Vince Cocurullo

Members

Her Worship the Mayor Sheryl Mai

Councillors Nicholas Connop, Shelley Deeming, Jayne Golightly, Greg Martin, Carol Peters, Simon Reid

Meetings

As required

Quorum

4

Purpose

To consider nominations for Civic Honours Awards.

Key responsibilities include

  • Assess nominations in accordance with the Civic Honours Policy and to provide a recommendation on honour recipients to council.

Commercial Property Committee

Membership

Chairperson

Deputy Mayor Greg Innes

Members

Councillors Gavin Benney, Ken Couper, Shelley Deeming and Phil Halse

Independent advisors

Graeme Kerr, Stuart Bagley

Meetings

As required

Quorum

3

Purpose

To manage disposal of individual properties within Council's commercial property portfolio, and;

To manage purchase of individual properties for Council's commercial property portfolio

Key responsibilities

The purchase and disposal of commercial properties specifically identified in Council's Long Term Plan (LTP).

The purchase and disposal of commercial properties as authorised by Council, where these are not specifically identified in the LTP.

To undertake these responsibilities:

  • in accordance with the delegations and parameters set by Council for each individual property transaction.

  • in accordance with Council's Policies including, but not limited to, the Property Policy, Procurement Policy, and the Significance and Engagement Policy.

  • in accordance with Council's strategies and plans, including but not limited to, the City Centre Plan, to achieve the desired outcomes.

  • ensuring the interests of Maori under the Treaty of Waitangi are considered in accordance with Parts 2 and 6 of the Local Government Act 2002.

Delegations

(i) All powers necessary to perform the committee’s responsibilities, including:

  • establishment of working parties or steering groups.

Community Development Committee

Membership

Chairperson

Councillor Gavin Benney

Members

Her Worship the Mayor Sheryl Mai

Councillors Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid

Meetings

Monthly

Quorum

7

Purpose

To oversee functions of Council that interact, support and provide services for the community, including to disburse funds as determined by the Whangarei District Council Grants, Concessions and Loans Policy.

District Licensing Committee

The District Licensing Committee decides contested (opposed) and uncontested (unopposed) applications for:

  • new or renewed liquor licences
  • manager's certificates
  • temporary authorities
  • special licences.

Opposed applications are considered at a public hearing. 

Membership

Chairperson

Commissioner Murray Clearwater

Deputy Chairperson

Councillor Greg Innes

Members

Two additional members appointed from the territorial authority list maintained under section 192 of the Sale and Supply of Alcohol Act 2012; list members:

  • Mervyn Williams, Paul Dimery, Pamela Peters, Lee Andrewes and Mark Vincent

Quorum

  • Chairperson plus two members (for a Hearing).
  • Chairperson (where no objection to an application has been filed and no matters of opposition raised in respect for an application for a licence or manager's certificate or renewal of a licence or manager's licence). 

Purpose

To consider and determine all relevant applications under the Sale and Supply of Alcohol Act 2012.

Delegations

  • Consider and determine applications for licences and manager’s certificates.
  • Consider and determine applications for renewal of licences and manager’s certificate.
  • Consider and determine applications for temporary authority to carry on the sale and supply of alcohol in accordance with section 136.
  • Consider and determine applications for the variation, suspension, or cancellation of special licences.
  • Consider and determine applications for the variation of licences (other than special licences) unless the application is brought under section 280.
  • With the leave of the chairperson for the licensing authority, to refer applications to the licensing authority.
  • Conduct inquiries and to make reports as may be required of it by the Alcohol Regulatory Licensing Authority under section 175.
  • Any other functions conferred on Licensing Committees by or under this Act or any other enactment.

Exemptions and Objections Subcommittee

Parent Committee

Strategy, Planning and Development Committee 

Membership

Chairperson

Councillor Shelley Deeming

Members

Her Worship the Mayor Sheryl Mai

Councillors Ken Couper, Greg Innes

Meetings

As required.

The relevant legislative requirements shall be taken into consideration when setting meeting dates.

Quorum

2

Purpose

To hear and determine objections, appeals and applications in respect of the regulatory functions and responsibilities of Council.

Delegations

  • Hear and decide s357 objections under the Resource Management Act where staff  recommend decline.
  • Determine and grant of Territorial Authority consents under S100 of the Gambling Act 2003 (as it relates to Class 4 Gambling Venues) and s65C of the Racing Act 2003 (as it relates to Board Venues).
  • Determine applications for exemptions under the Fencing of Swimming Pools Act 1987.
  • Consider objections relating to the classification of any dog as a dangerous dog under the Dog Control Act 1996.
  • Power to consider an objection to classification as a menacing dog under s33A and s33C of the Dog Control Act 1996.
  • Power to consider and determine an objection to any notice issued requiring abatement of a barking dog nuisance under s55 of the Dog Control Act 1996.
  • Hear and determine appeals in respect of an invoice under Council’s Development Contribution Policy (no ability to waiver).
  • Hear and determine objections in respect to s120 of the Reserves Act 1977.
  • Hear and determine statutory appeals or objections in respect to any matter where no specific delegation applies.

Infrastructure Committee

Membership

Chairperson

Councillor Greg Martin

Members

Her Worship the Mayor Sheryl Mai

Councillors Gavin Benney, Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Anna Murphy, Carol Peters, Simon Reid

Meetings

Monthly

Quorum

7

Purpose

To oversee the management of council’s infrastructural assets, utility services and public facilities.

Risk and Audit Committee

Membership

Chairperson

Independent chair

Members

Her Worship the Mayor Sheryl Mai

Councillors Gavin Benney, Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Shelley Deeming, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid

Meetings

Quarterly

Quorum

7

Purpose

To provide assurance to Council that robust, independent and operationally effective controls around operational and financial management practices are in place.

To provide oversight of the risk management of internal controls including but not limited to:

  • Risk management framework
  • Operational risk management
  • Financial risk management
  • Health and safety risk management
  • Compliance with legislation

Delegations

(i) All powers necessary to perform the committee’s responsibilities, including:

  • establishment of working parties or steering groups.

Strategy, Planning and Development Committee

Membership

Chairperson

Councillor Shelley Deeming

Members

Her Worship the Mayor Sheryl Mai

Councillors Gavin Benney, Vince Cocurullo, Nicholas Connop, Ken Couper, Tricia Cutforth, Jayne Golightly, Phil Halse, Greg Innes, Greg Martin, Anna Murphy, Carol Peters, Simon Reid

Meetings

Monthly

Quorum

7

Purpose

To oversee planning, monitoring and enforcement activities, and guide the economic and physical development and growth of Whangārei District.

Te Kārearea Strategic Partnership Forum Standing Committee

Membership

Chairpersons     

Council-based meetings: Cr Phil Halse

Marae-based hui: hapū mandated Chairperson

Members

Her Worship the Mayor Sheryl Mai

Councillors Gavin Benney, Ken Couper, Greg Innes, Anna Murphy, Carol Peters, Simon Reid and Phil Halse.

Eight mandated hapū representatives: Delaraine Armstrong, Jade Kake, Tame TeRangi, Jared Pitman, Mira Norris, Aorangi Kawiti, Deborah Harding and Len Bristowe.

Meetings

Bi-monthly for formal standing committee meetings conducted under standing orders adopted under the Local Government Act 2002.

Bi-monthly hui held on a marae in accordance with Tikanga.        

Quorum

8 – comprised of 4 councillor and 4 hapū members.

Purpose

To enable the primary partners (Council and hapū of Whangārei) to work closely together to achieve the agreed vision ‘He Whenua Rangatira – Whangārei, a district of prosperity, wellbeing and empowered communities’ and mission ‘Ka tūtuki te Kāwanatanga ā-rohe, ka puāwai hoki te kotahitanga me ōna tini kaupapa – local government that works through effective partnership and shared decisions to provide practical solutions’. Central to this is continued development of robust partnerships through learning conversations.

The Committee provides a platform for high level/strategic discussions and priority setting between the primary partners, with preference given to kanohi ki te kanohi (face-to-face) and preserving tikanga. Areas of focus include:

  • Identifying the cultural, economic, environmental, and social issues/decisions of Council that are significant for Māori in the Whangārei District (participation).
  • Ensuring Council complies with statutory provisions that refer to Te Tiriti o Waitangi (the Treaty of Waitangi), including providing oversight of key processes and controls (assurance).
  • To agree mutual strategic priorities (direction).

Standing orders

The Local Government Act 2002 requires council to adopt a set of standing orders. These apply to meetings of council and committees and subcommittees.

Standing orders provide the basis for the orderly conduct of meetings.

All members must abide by the Standing Orders adopted by the Council.

Standing Orders - Adopted June 2020(PDF, 1001KB)

Terms of Reference

This document contains further explanation of these committees' purpose and responsibilities.

Committee Terms of Reference 2019-2022(PDF, 512KB)