Apply to hold an event or market on Council-owned land

Step 1.Read terms and conditions

Please read the Events on Council-Owned Land Policy and the Public Trading, Events and Commercial Filming Bylaw for terms and conditions and to see if your event is eligible.

We will not approve certain types of events, such as events that involve unlawful discrimination or pose a significant risk to public safety.

Events on Council-Owned Land Policy

Public Trading, Events and Commercial Filming Bylaw

Step 2.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market.

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market.

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO, you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Amusement devices

If your event includes fairground rides, merry-go-rounds, mini cars or bikes, or other mechanically powered rides used for entertainment, you must apply for an amusement device permit.

Apply for an amusement device permit

Food sales

If your event or market has registered commercial food vendors or fundraising groups providing or selling food, you may need a licence.

Depending on the type of food activity, you may need a Food Act Registration or you can apply for an exemption.

Food premises

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least three months prior to the event.

Apply for a temporary road closure

Step 3.Gather required documents

You may need to include the following documents with your application, depending on our event:

• waste management and minimisation plan
• health and safety plan
• security plan or include details of security within your health and safety plan
• copy of your temporary road closure application or approval
• traffic management plan.

Step 4.Complete the application form

Fill in the online application form and attach any required documents.

Application to hold an event or market on Council land

Step 5.Assess your application

When we receive your application, we will check it for completeness. 

Additional information may be required to enable us to process your application. We will contact you if this is the case.

Step 6.Receive notification

You will be notified whether your application has been approved or declined. 

If your application is approved, you will receive a permit which will state the terms and conditions you must comply with.

Step 1.Read terms and conditions

Please read the Events on Council-Owned Land Policy and the Public Trading, Events and Commercial Filming Bylaw for terms and conditions and to see if your event is eligible.

We will not approve certain types of events, such as events that involve unlawful discrimination or pose a significant risk to public safety.

Events on Council-Owned Land Policy

Public Trading, Events and Commercial Filming Bylaw

Step 2.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market.

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market.

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO, you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Amusement devices

If your event includes fairground rides, merry-go-rounds, mini cars or bikes, or other mechanically powered rides used for entertainment, you must apply for an amusement device permit.

Apply for an amusement device permit

Food sales

If your event or market has registered commercial food vendors or fundraising groups providing or selling food, you may need a licence.

Depending on the type of food activity, you may need a Food Act Registration or you can apply for an exemption.

Food premises

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least three months prior to the event.

Apply for a temporary road closure

Step 3.Gather required documents

You may need to include the following documents with your application, depending on our event:

• waste management and minimisation plan
• health and safety plan
• security plan or include details of security within your health and safety plan
• copy of your temporary road closure application or approval
• traffic management plan.

Step 4.Complete the application form

Download the application, print and complete it by hand.

Application to hold an event or market on Council land(PDF, 269KB)

Step 5.Submit the application

Email your completed application and required documents to:

Email: mailroom@wdc.govt.nz

Step 6.Assess your application

When we receive your application, we will check it for completeness. 

Additional information may be required to enable us to process your application. We will contact you if this is the case.

Step 7.Receive notification

You will be notified whether your application has been approved or declined. 

If your application is approved, you will receive a permit which will state the terms and conditions you must comply with.

Step 1.Read terms and conditions

Please read the Events on Council-Owned Land Policy and the Public Trading, Events and Commercial Filming Bylaw for terms and conditions and to see if your event is eligible.

We will not approve certain types of events, such as events that involve unlawful discrimination or pose a significant risk to public safety.

Events on Council-Owned Land Policy

Public Trading, Events and Commercial Filming Bylaw

Step 2.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market.

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market.

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO, you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Amusement devices

If your event includes fairground rides, merry-go-rounds, mini cars or bikes, or other mechanically powered rides used for entertainment, you must apply for an amusement device permit.

Apply for an amusement device permit

Food sales

If your event or market has registered commercial food vendors or fundraising groups providing or selling food, you may need a licence.

Depending on the type of food activity, you may need a Food Act Registration or you can apply for an exemption.

Food premises

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least three months prior to the event.

Apply for a temporary road closure

Step 3.Gather required documents

You may need to include the following documents with your application, depending on our event:

• waste management and minimisation plan
• health and safety plan
• security plan or include details of security within your health and safety plan
• copy of your temporary road closure application or approval
• traffic management plan.

Step 4.Complete the application form

Download the application, print and complete it by hand.

Application to hold an event or market on Council land(PDF, 269KB)

Step 5.Post the application

Post your completed application and required documents to Festival and Community Events Coordinator:

Whangarei District Council
Private Bag 9023
Te Mai
Whangārei 0143

Step 6.Assess your application

When we receive your application, we will check it for completeness. 

Additional information may be required to enable us to process your application. We will contact you if this is the case.

Step 7.Receive notification

You will be notified whether your application has been approved or declined. 

If your application is approved, you will receive a permit which will state the terms and conditions you must comply with.

Step 1.Read terms and conditions

Please read the Events on Council-Owned Land Policy and the Public Trading, Events and Commercial Filming Bylaw for terms and conditions and to see if your event is eligible.

We will not approve certain types of events, such as events that involve unlawful discrimination or pose a significant risk to public safety.

Events on Council-Owned Land Policy

Public Trading, Events and Commercial Filming Bylaw

Step 2.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market.

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market.

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO, you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Amusement devices

If your event includes fairground rides, merry-go-rounds, mini cars or bikes, or other mechanically powered rides used for entertainment, you must apply for an amusement device permit.

Apply for an amusement device permit

Food sales

If your event or market has registered commercial food vendors or fundraising groups providing or selling food, you may need a licence.

Depending on the type of food activity, you may need a Food Act Registration or you can apply for an exemption.

Food premises

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least three months prior to the event.

Apply for a temporary road closure

Step 3.Gather required documents

You may need to include the following documents with your application, depending on our event:

• waste management and minimisation plan
• health and safety plan
• security plan or include details of security within your health and safety plan
• copy of your temporary road closure application or approval
• traffic management plan.

Step 4.Complete the application form

Download the application, print and complete it by hand.

Application to hold an event or market on Council land(PDF, 269KB)

Step 5.Bring into us

Bring your completed application and required documents into one of our Customer Service Centres:

Te Iwitahi (civic centre)
9 Rust Avenue, Whangārei
Hours: Monday to Friday – 8:00am to 4:30pm
Closed public holidays

Ruakākā service centre 
9 Takutai Place, Ruakākā
Hours: Monday to Friday – 8:30am to 4:00pm
Closed public holidays

Service centre at isite
92 Otaika Road, Raumanga
Hours: Monday to Friday – 9:00am to 12:00pm and 12:30pm to 4:30pm
Closed public holidays

Step 6.Assess your application

When we receive your application, we will check it for completeness. 

Additional information may be required to enable us to process your application. We will contact you if this is the case.

Step 7.Receive notification

You will be notified whether your application has been approved or declined. 

If your application is approved, you will receive a permit which will state the terms and conditions you must comply with.