Apply for a temporary road closure

A temporary road closure is where a road is formally closed for an event, such as a car rally, street procession or other celebrations.

If you are planning to hold an event which means temporarily closing a road (or roads), you will need to submit an application a minimum of three months before the proposed date.

Please note we have the ability to cancel or amend the road closure at any time.

If you are not sure whether you will need a temporary road closure or just traffic management, please contact our Event Coordinator.

Online

Step 1.Complete application form

Complete the online application form and upload relevant documents, including proof of insurance and proof of consultation.

Application for a temporary road closure

Your bond payment must accompany your application. Please contact us to discuss further.

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 2.Consult with owners and occupiers

It is your responsibility as the applicant to consult all residents and businesses within the proposed road closure area, and others outside the area who may be affected.

Proof of consultation activities must be provided to us. If you're not sure on how to manage this process, contact our Venues and Events Team. 

Step 3.Bond and other fees

A processing fee of $300 plus GST is charged for any temporary road closure application. This fee includes 2 public notices that must be placed by Council and administration.

All motorsport events must also either pay a bond of $2000 minimum or provide a Motorsport NZ bond certificate of $2000 minimum.

Step 4.Assessment and Council approval

Applicants will be contacted with an update and/or a request for further information within 4 weeks from receipt of a completed application form and required documentation.

Applications for temporary road closures are considered at a full Council meeting.

Step 5.Notify the public

We are required to advertise the proposed road closure in the local media.

The first notice details the proposal and asks for any objections.

If there are no objections (or objections have been resolved), a second notice advertises that the road closure will go ahead.

Step 6.Corridor Access Request and Traffic Management Plan

Applicants must obtain a Corridor Access Request and accompanying Traffic Management Plan. We use the online tool Submitica for this purpose:

www.submitica.com

You will need to attach Traffic Management Plan (TMP), scope of work, methodology statement, safety plans and any other relevant information as supporting evidence.

By email

Step 1.Complete application form

Download the application, print and complete it by hand.

Application for temporary road closure(PDF, 247KB)

Step 2.Submit application and payment

Email the application and relevant documents to:

Email:  mailroom@wdc.govt.nz

Your bond payment must accompany your application. Please contact us to discuss further.

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Consult with owners and occupiers

It is your responsibility as the applicant to consult all residents and businesses within the proposed road closure area, and others outside the area who may be affected.

Proof of consultation activities must be provided to us. If you're not sure on how to manage this process, contact our Venues and Events Team. 

Step 4.Bond and other fees

A processing fee of $300 plus GST is charged for any temporary road closure application. This fee includes 2 public notices that must be placed by Council and administration.

All motorsport events must also either pay a bond of $2000 minimum or provide a Motorsport NZ bond certificate of $2000 minimum.

Step 5.Assessment and Council approval

Applicants will be contacted with an update and/or a request for further information within 4 weeks from receipt of a completed application form and required documentation.

Applications for temporary road closures are considered at a full Council meeting.

Step 6.Notify the public

We are required to advertise the proposed road closure in the local media.

The first notice details the proposal and asks for any objections.

If there are no objections (or objections have been resolved), a second notice advertises that the road closure will go ahead.

Step 7.Corridor Access Request and Traffic Management Plan

Applicants must obtain a Corridor Access Request and accompanying Traffic Management Plan. We use the online tool Submitica for this purpose:

www.submitica.com

You will need to attach Traffic Management Plan (TMP), scope of work, methodology statement, safety plans and any other relevant information as supporting evidence.

By post

Step 1.Complete application form

Download the application, print and complete it by hand.

Application for temporary road closure(PDF, 247KB)

Step 2.Submit application and payment

Post the completed application and relevant documents to:

Whangarei District Council
Private Bag 9023
Whangārei 0148

Your bond payment must accompany your application. Please contact us to discuss further.

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Consult with owners and occupiers

It is your responsibility as the applicant to consult all residents and businesses within the proposed road closure area, and others outside the area who may be affected.

Proof of consultation activities must be provided to us. If you're not sure on how to manage this process, contact our Venues and Events Team. 

Step 4.Bond and other fees

A processing fee of $300 plus GST is charged for any temporary road closure application. This fee includes 2 public notices that must be placed by Council and administration.

All motorsport events must also either pay a bond of $2000 minimum or provide a Motorsport NZ bond certificate of $2000 minimum.

Step 5.Assessment and Council approval

Applicants will be contacted with an update and/or a request for further information within 4 weeks from receipt of a completed application form and required documentation.

Applications for temporary road closures are considered at a full Council meeting.

Step 6.Notify the public

We are required to advertise the proposed road closure in the local media.

The first notice details the proposal and asks for any objections.

If there are no objections (or objections have been resolved), a second notice advertises that the road closure will go ahead.

Step 7.Corridor Access Request and Traffic Management Plan

Applicants must obtain a Corridor Access Request and accompanying Traffic Management Plan. We use the online tool Submitica for this purpose:

www.submitica.com

You will need to attach Traffic Management Plan (TMP), scope of work, methodology statement, safety plans and any other relevant information as supporting evidence.

In-person

Step 1.Complete application form

Download the application, print and complete it by hand.

Application for temporary road closure(PDF, 247KB)

Step 2.Bring into us

Bring in the completed application, relevant documents and payment into one of our service centres.

Forum North customer service centre
7 Rust Avenue, Whangārei
Monday to Friday - 8:00am to 4:30pm
Closed public holidays

Ruakākā service centre 
9 Takutai Place, Ruakākā
Monday to Friday - 8:30am to 4:00pm
Closed public holidays

Your bond payment must accompany your application. Please contact us to discuss further.

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Consult with owners and occupiers

It is your responsibility as the applicant to consult all residents and businesses within the proposed road closure area, and others outside the area who may be affected.

Proof of consultation activities must be provided to us. If you're not sure on how to manage this process, contact our Venues and Events Team. 

Step 4.Bond and other fees

A processing fee of $300 plus GST is charged for any temporary road closure application. This fee includes 2 public notices that must be placed by Council and administration.

All motorsport events must also either pay a bond of $2000 minimum or provide a Motorsport NZ bond certificate of $2000 minimum.

Step 5.Assessment and Council approval

Applicants will be contacted with an update and/or a request for further information within 4 weeks from receipt of a completed application form and required documentation.

Applications for temporary road closures are considered at a full Council meeting.

Step 6.Notify the public

We are required to advertise the proposed road closure in the local media.

The first notice details the proposal and asks for any objections.

If there are no objections (or objections have been resolved), a second notice advertises that the road closure will go ahead.

Step 7.Corridor Access Request and Traffic Management Plan

Applicants must obtain a Corridor Access Request and accompanying Traffic Management Plan. We use the online tool Submitica for this purpose:

www.submitica.com

You will need to attach Traffic Management Plan (TMP), scope of work, methodology statement, safety plans and any other relevant information as supporting evidence.

We issue a road use consent which gives permission for an event to be held on a public road where no formal closure is necessary.

Applications must be in writing, providing full details including the date and time, the route to be taken and the number of people participating.

A full Traffic Management Plan must be provided and approved by us. 

Traffic Management Plans

The Public Places Bylaw covers the use of public roads.

Public Places Bylaw(PDF, 2MB)

Events

If you are running an event that affects road users, increases traffic, requires road or footpath closures or roadsigns, a Traffic Management Plan may be required.

Events on Council-owned land