Events or markets on Council land

If you want to hold an event or market on Council-owned land you must get our permission first. 

There are several ways to do this depending on the scale, location and type of event.

Sporting events and tournaments

To book a sportsground for a sporting event, tournament, or other event, please visit the Sportsgrounds page for more information.

Sportsgrounds

Weddings, ceremonies and small gatherings

To book a playground, public garden, beach, park or reserve for leisure and recreational events, weddings, ceremonies or small gatherings, please contact the Parks Department.

Email: mailroom@wdc.govt.nz

Parks and recreation 

Markets, festivals, carnivals, music and fundraising events

If you wish to use the Town Basin, a Whangārei District park or carpark for a festival, concert or music event, carnival or circus, market, fun run / walk, awareness / fundraising event, please follow the process below.

Online

Step 1.Complete the application form

Fill in the online application form and submit.

Apply to hold an event or market on Council land

Further information may be required to enable Council to process your application.  We will contact you if this is the case.

Step 2.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market. 

Food sales

If you are having registered commercial food vendors or community fundraisers operating at your event or market, you will need to apply for a licence.  

Apply for a permit to trade in public

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence.  This needs to be submitted 20 working days prior to your event or market. 

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO,  you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least 3 months prior to the event.

Apply for a temporary road closure

Step 3.Assessment

Applications will be assessed by the Community Events Coordinator and sent to Council staff for consideration (e.g. Roading, Parks, Health and Bylaws).

Step 4.Receive notification

You will receive notification from Council.  

An application may be granted a permit and will be subject to the terms and conditions detailed in the application or it may be refused by Council.

By email

Step 1.Complete the application form

Download and complete the application form.

Application to hold an event or market on Council land(PDF, 293KB)

Step 2.Submit the application

Email the application form and supporting information required to Council for processing.

Email: mailroom@wdc.govt.nz

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market. 

Food sales

If you are having registered commercial food vendors or community fundraisers operating at your event or market, you will need to apply for a licence.  

Apply for a permit to trade in public

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence.  This needs to be submitted 20 working days prior to your event or market. 

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO,  you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least 3 months prior to the event.

Apply for a temporary road closure

Step 4.Assessment

Applications will be assessed by the Community Events Coordinator and sent to relevent staff for consideration (e.g. Roading, Parks, Health and Bylaws).

Step 5.Receive notification

You will receive notification from Council.  

An application may be granted a permit and will be subject to the terms and conditions detailed in the application or it may be refused by Council.

By post

Step 1.Complete the application form

Download and complete the application form.

Application to hold an event or market on Council land(PDF, 293KB)

Step 2.Post the application

Post the application form and supporting information to:

Community Events Coordinator
Whangarei District Council
Private Bag 9023
Whangārei 0148

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market. 

Food sales

If you are having registered commercial food vendors or community fundraisers operating at your event or market, you will need to apply for a licence.  

Apply for a permit to trade in public

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market. 

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO,  you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least 3 months prior to the event.

Apply for a temporary road closure

Step 4.Assessment

Applications will be assessed by the Community Events Coordinator and sent to relevent staff for consideration (e.g. Roading, Parks, Health and Bylaws).

Step 5.Receive notification

You will receive notification from Council.  

An application may be granted a permit and will be subject to the terms and conditions detailed in the application or it may be refused by Council.

In-person

Step 1.Complete the application form

Download and complete the application form.

Application to hold an event or market on Council land(PDF, 293KB)

Step 2.Bring into us

Bring the application form and supporting information into one of our customer service centres:

Forum North customer service centre
7 Rust Avenue, Whangārei
Monday to Friday - 8:00am to 4:30pm
Closed public holidays

Ruakākā service centre 
9 Takutai Place, Ruakākā
Monday to Friday - 8:30am to 4:00pm
Closed public holidays

Further information may be required to enable Council to process your application. We will contact you if this is the case.

Step 3.Apply for other permits

You may be required to apply for other permits, depending on what you are selling or providing at your event or market. 

Food sales

If you are having registered commercial food vendors or community fundraisers operating at your event or market, you will need to apply for a licence.  

Apply for a permit to trade in public

Alcohol

If you are selling alcohol at your event or market, you will need to apply for a Special Licence. This needs to be submitted 20 working days prior to your event or market. 

Apply for a special licence

If you are providing alcohol free of charge, or it is BYO,  you may be required to submit a Notification of Social Event application or apply for a dispensation. You can use our quick online tool to check if you need a special alcohol licence.

Do you need a special alcohol licence?

Traffic management and temporary road closures

You may be required to apply for a temporary road closure. Temporary road closure applications must be received at least 3 months prior to the event.

Apply for a temporary road closure

Step 4.Assessment

Applications will be assessed by the Community Events Coordinator and sent to relevent staff for consideration (e.g. Roading, Parks, Health and Bylaws).

Step 5.Receive notification

You will receive notification from Council.  

An application may be granted a permit and will be subject to the terms and conditions detailed in the application or it may be refused by Council.