On this page is information about attending a Council meeting to present your views to Councillors, the process and what to expect.
2/05/2013 12:17 p.m.
Submissions to public consultations are heard by the Mayor and Councillors at specially convened Council meetings.
You have the choice of whether or not to attend a meeting in person to speak in support of your submission.
If you tick the box on the submission form for this option, your name will be included in a list of submitters who wish to be heard.
Meeting dates may be included on the form and you can tell us which date suits you best.
You have a choice of how to get your submission to us and we will acknowledge receipt of your submission in writing.
Attending a meeting
You will be allocated a time on the date which you have indicated suits you, and we will contact you to confirm it.
Make sure you provide us with your daytime phone number and email address on your submission form so that we can contact you easily.
Please let us know if you change your mind about attending a meeting so that we can reschedule times for the other submitters.
Meetings are held in the Council Chambers on the first floor at Forum North, Rust Avenue, Whangarei and a lift is located near the Forum North Booking Office as an alternative to using the stairs. Parking is available in the public carpark at Forum North.
Presenting to Council
When you arrive, you will be met by one of our staff and guided to the public seating area. They will also check whether you have any special needs that we should be aware of.
You will be called when it is time to make your presentation. The Mayor and Councillors will each have a copy of your submission so you do not have to read it to them. The meeting is an opportunity for you to elaborate on the key points of your submission.
If you are bringing any additional documentation, the Senior Meeting Co-ordinator will ask for it.
You can either stand or sit to speak to Council and you will be given up to 10 minutes to do so. There is no debate or discussion during the meeting but the Councillors may ask you questions to clarify any points you have made.
After your presentation, Councillors will thank you for your attendance and then you have the option of returning to the public gallery or leaving the Council Chambers.
After the hearing
Whether or not you appear in person, we will respond in writing to your submission with the decisions that Council has made.
This happens after all the submitters have been heard, the Council deliberations are finished and the final document has been adopted.
The process can take about two months and our response speed is determined by the volume of submissions we receive.
- please make sure the phone number you give us is one where we can contact you on the day of the meeting as we may need to re-schedule timeslots during the day
- be on time. This ensures that everyone gets heard
- plan your presentation and practice it before you arrive so that you are comfortable with what you are going to say
- know where you are going. If it helps, contact us to arrange to view the Council Chambers before the meeting day
- keep to your timeslot - you will have up to 10 minutes but no more
- if you have additional documentation in support of your submission, please bring 20 copies of it with you.
If you have any questions, or you decide not to attend the meeting, call us on 0800 WDC INFO or +64 9 4304 200.