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Council Meetings and Briefings

Image for the Council Meetings page.
 
This page contains information about Council meetings and briefings and links to the agendas and programmes for these.
Updated: 6/08/2020 1:18 p.m.
 

Meetings of Council are governed by the Local Government Act 2002 (LGA) and the Local Government Official Information and Meetings Act 1987 (LGOIMA). 

All Council and Committee meetings are open to the public unless there are items for Councillors to consider which exclude the public. These circumstances include (but are not limited to):

  • the protection of personal privacy,
  • legally privileged or commercially sensitive information and
  • the maintenance of public health, safety and order. 

Council agendas are public documents, although parts may be withheld if the above circumstances apply.

 

Meeting Dates

All Council meetings, unless advised otherwise, are held in the Council Chambers, Forum North, Rust Avenue, Whangarei.

Council and committees meet on a recurring schedule in 2020:

  • Council: 4th Thursday of each month - 9:00am
  • Infrastructure Committee: 2nd Thursday of each month - 9:00am
  • Council Briefings / Workshops: 2nd Thursday of each month - 10:30am
  • Strategy, Planning and Development Committee: 3rd Thursday of each month - 9:00am
  • Community Development: 3rd Thursday of each month - 11:00am

Meetings Calendar

To view other committee meeting times please download the full calendar:

2020 Council Meeting Calendar [170kb]

COVID-19 – Council and committee meetings

Due to the COVID-19 the following meetings will either be held electronically or in Council Chambers, Rust Avenue, Whangarei.

Council are currently working to a temporary limited meeting schedule. 

The following Committee meetings have been deferred until 31 May 2020, or until the Epidemic Preparedness (COVID-19) Notice 2020 expires or is not renewed by the Prime Minister, whichever comes first.

  • Committees of the Whole:
  • Community Development, Infrastructure, Strategy, Planning and Development, and Risk and Audit and the Exemptions and Objections Subcommittee.

The public is notified of the following meetings of council:

Meeting​ ​Date
​​Council Briefing
  • Climate Change Action Plan
  • Camping in Public Places bylaw review options
  • Strategic Session on Housing
​Thursday 6 August 2020 at 9:00 a.m.
​​Council Briefing
  • Whangarei District Growth Strategy
​Tuesday 11 August 2020 at 9:00 a.m.

​​​Council Briefing

  • LTP Direction setting: Placeholder
​Wednesday 12 August 2020 at 1:00 p.m.
​Infrastructure Committee ​Thursday 13 August 2020 at 9:00 a.m.
Council Briefing
  • Infrastructure Business
​Thursday 13 August 2020 at 10:30 a.m.
​​Council Briefing
  • Risk Policy
​Tuesday 18 August 2020 at 9:00 a.m.

Commercial Property Committee

Interested persons should note that the majority of matters, if not all, will be discussed in public excluded.

​Tuesday 18 August 2020 at 1:00 p.m.
​Te Karearea Strategic Partnership Forum ​Wednesday 19 August 2020 at 9:00 a.m.
Strategy, Planning & Development Committee Thursday 20 August 2020 at 9:00 a.m.
​Community Development Committee ​Thursday 20 August 2020 at 11:00 a.m.
Council Briefing
  • Update Hundertwasser - WAM
​Thursday 20 August 2020 at 1:00 p.m.
Council Briefing
  • LTP Direction setting - EM feedback on LoS & projects
​Tuesday 25 August 2020 at 9:30 a.m.
​​Council Briefing
  • Placemaking Plan update
  • Present Waterfron Precinct Plan
​Tuesday 25 August 2020 at 1:00 p.m.
​​​Council Briefing
  • LTP Direction setting: Levels of Service
​Wednesday 26 August 2020 at 9:00 a.m.
Council ​Thursday 27 August 2020 at 9:00 a.m.
​​​Council Briefing
  • LTP Direction setting: update and next steps
​Thursday 3 September 2020 at 9:00 a.m.
​Infrastructure Committee ​Thursday 10 September 2020 at 9:00 a.m.

Council Briefing

  • Infrastructure Business
​Thursday 10 September 2020 at 10:30 a.m.
Te Karearea Strategoc Partnership Forum ​Wednesday 16 September 2020 at 9:00 a.m.
Strategy, Planning & Development Committee ​Thursfday 17 September 2020 at 9:00 a.m.
​Community Development Committee ​Thursfday 17 September 2020 at 11:00 a.m.
​​​Council Briefing
  • LTP Direction setting: Prioritisation key projects
​Thursday 17 September 2020 at 1:00 p.m.
​​​​Council Briefing
  • LTP Update and next steps
​Wednesday 23 September 2020 at 9:00 a.m.

Risk and Audit Committee

​Wednesday 23 September 2020 at 1:00 p.m.
​Council ​Thursday 24 September 2020 at 9:00 a.m.
​​​​Council Briefing
  • LTP Direction setting: Recap / Round up / Next steps
​Tuesday 6 October 2020 at 9:00 a.m.
​​​​Council Briefing
  • Approach to draft LTP and Supporting Docs
​Thursday 19 November 2020 at 1:00 p.m.
​​​​Council Briefing
  • Key issues for consultation document
​Wednesday 25 November 2020 at 9:00 a.m.
​​​​Council Briefing
  • Page turn Draft LTP and Supporting Docs
​Wednesday 2 December 2020 at 9:00 a.m.
​​​​Council Briefing
  • Placeholder
​Tuesday 8 December 2020 at 9:00 a.m.
​​​​Council Briefing
  • Consultation Approach and Consultation Document overview
​Tuesday 8 December 2020 at 9:00 p.m.
 
 

Viewing meeting agendas

To see a list of all Council and Committee meeting agendas and the confirmed minutes, follow the link below.

The minutes are always in draft form until they have been confirmed as correct at the next meeting and are then published together with the agenda.

Printed copies are also available at our Customer Service offices in Forum North and Ruakaka and customer can access agendas at the public library and its branches.

Hearings Agendas and Decisions

Full versions of various Hearing Agendas and Decisions can be viewed by following the links below:

 

Attending meetings

All meetings of Council and its Committees are always held in the Council Chambers, Forum North, Rust Avenue.

Members of the public can't take part in the discussion but do have an opportunity to speak during public forum at the monthly meeting of Council.

Speaking at Public Forum

If you wish to speak at public forum, please contact our Senior Democracy Adviser, phone +64 9 430 4200 before making an application. 

To download the application to speak at public forum, follow the link below.

Download and save a copy of the application to your computer first. You can then either:

  • print it, complete it by hand and send or deliver it to us; or
  • fill it out on your computer and save it before attaching it to an email to us.

Application to speak at public forum [92kb]

Standing Orders

The Local Government Act 2002 requires council to adopt a set of standing orders. These apply to meetings of council and committees and subcommittees.

Standing orders provide the basis for the orderly conduct of meetings. They set the agreed principles of behaviour within meetings, and ensure the Council meets the legal requirements of the Local Government Act 2002 and the Local Government Official Information and Meetings Act 1987.

All members must abide by the Standing Orders adopted by the Council.

The Council may suspend Standing Orders by a vote of 75 per cent of the members present. A copy of the Standing Orders is also available to view at the Central Library.

Standing Orders - Adopted June 2020 [1mb]

Code of Conduct

The Elected Members' Code of Conduct provides guidelines for the expected standards of behaviour by the mayor and councillors.

Elected Members' Code of Conduct [350kb]

 

Council workshops

Council holds workshops regularly throughout the year which enable councillors to discuss and debate matters involving complex information in a less structured environment than a formal meeting.

No decisions are made at these workshops and as such the requirements of LGOIMA regarding public notification and access to agendas and minutes do not apply.

 

Council briefings

Council holds briefings throughout the year to enable councillors to find out more information and seek clarification on specific, often complex, matters. This gives councillors the opportunity to discuss these matters in depth outside of a formal meeting situation to gain greater understanding and clarity.

No decisions are made at these briefings and as such the requirements of LGOIMA regarding public notification and access to programmes and minutes do not apply - however these documents are made available to the public.

The public are able to attend briefings.

Disclaimer/Copyright

Whangarei District Council owns this website and the information, images and photographs in it are subject to copyright. No portion may be copied or republished without prior permission of Whangarei District Council. We have made every reasonable effort to provide accurate and reliable information. The use of any information is at the website visitor’s own risk and discretion.