This page contains information about the Audit and Risk Committee, its purpose, terms of reference and Councillor membership.
19/05/2016 11:17 a.m.
Councillor S Morgan
Section 41A(5) of the Local Government Act 2002 provides that the Mayor is a member of each committee of the territorial authority
S J Deeming, J D T Williamson
Attendance at Meetings
All Councillors, the Chief Executive Officer, Group Managers, Department Managers and such other Council Officers as deemed necessary, may attend Committee meetings.
Frequency of meetings
The Committee should meet at least four times per year, with the meeting schedule organised to coordinate with statutory reporting processes.
A quorum for a meeting of this Committee shall be:
half of the voting members if the number of voting members, including vacancies, is even or,
a majority of voting members, including vacancies, if the number of voting members is odd.
The Committee does not have the powers of Council to act in the following instances as specified by Clause (32) Schedule 7 of the Local Government Act 2002:
the power to make a rate; or
the power to make a bylaw; or
the power to borrow money, or purchase or dispose of assets, other than in accordance with the long-term plan; or
the power to adopt a long-term plan, annual plan, or annual report; or
the power to appoint a chief executive; or
the power to adopt policies required to be adopted and consulted on under this Act in association with the Long Term Plan or developed for the purpose of the local governance statement; or
the power to adopt a remuneration and employment policy.
The Committee does have the ability:
to appoint Sub-committees to deal with any matters of responsibility within the Committee’s Terms of Reference and areas of responsibility, and to make recommendations to the Committee on such matters and provided the Sub-committee shall not have power to act other than by a resolution of the Committee with specific limitations where there is urgency or special circumstances.
to make decisions in accordance with the Terms of Reference.
Terms of Reference
To review, consider, consult, advise and instruct Management on matters relating to the areas of responsibility of the Audit & Risk Committee.
To ensure the fulfilment of Council’s legal obligations and responsibilities, including compliance with legal and regulatory matters.
To ensure Council develops strategies for identifying and managing risk and being satisfied risks are being properly managed (operational, financial and compliance risks).
Areas of Responsibility
Risk Management, including Operational and Financial Control Systems
Elected Members’ Code of Conduct
Such other functions as may be delegated by Council from time to time.
Agree audit scope with Management.
Provide direct input on audit scope to the external auditor.
Consider auditor management report, taking appropriate action.
Consider any internal audit needs, including probity, waste and performance.
Hold a confidential meeting with the external auditors at least once every year.
Ensure a comprehensive risk management framework is in place and it is being operated effectively.
Identify and monitor risks related to major projects.
Ensure Council’s assets are insured appropriately.
Ensure Council has suitable business continuity arrangements in place.
Code of Conduct
Consider such other matters as referred to the Committee by the Council or Management from time to time.
Make recommendations to Council where appropriate.
Facilitate a process for Councillors to formally review their performance and conduct self evaluations.